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Offshore Project Director Assistant – Document Management & Administration (ENG/RU) – m/w/d

  • Karl Schmidt Spedition GmbH
  • Heilbronn Stammhaus
Offshore Project Director Assistant – Document Management & Administration (ENG/RU) – m/w/d, 1. Bild
We are a leading international engineering, procurement, and construction (EPC) company specializing in large-scale industrial and logistics projects. We are currently executing a major logistics complex as part of a petrochemical development, involving collaboration between our engineering office in Germany and the on-site team in Kazakhstan. This dynamic project environment is characterized by high technical standards, cross-cultural teamwork, and a strong commitment to safety and quality. Our company prides itself on a collaborative culture and a track record of delivering complex projects successfully, offering an environment where expertise and innovation are valued.

Your Tasks:

  • Manage project documentation and correspondence (ENG/RU), maintain version control and filling.
  • Organize meetings with European suppliers and perform administrative tasks, follow up on deadlines.
  • Coordinate the Project Director’s calendar, meetings, travel arrangements, and cross-border logistics.
  • Prepare meeting agendas, minutes of meetings, and action trackers and ensure timely follow-up.
  • Translate and draft correspondence in ENG ↔ KAZ / RU with accuracy, clarity, and consistency.
  • Liaise with HR, IT, and Finance teams regarding onboarding, system access, procurement requests, and expense handling.
  • Handle confidential information with a high level of discretion and act as the first point of contact for the Project Director.
  • Organize workshops and events; coordinate vendors and facilities for office operations.

Your Profile:

  • Bachelor’s degree in Business Administration, Engineering, or a related field.
  • 5+ years of executive or administrative support experience within international projects or engineering companies.
  • Fluency in English and Kazakh/Russian; German is an advantage.
  • Advanced MS Office skills; experience with EDMS tools (Microsoft/SharePoint/DocuSign).
  • Strong organizational skills, discretion, and effective stakeholder communication.

Your Benefits:

  • Location: Heilbronn, Germany; office-based engineering role within an international team.
  • Contract: Minimum 3 years; 5/2 workweek; competitive compensation.
  • Direct exposure to project leadership and to complex EPC governance.
  • Professional development and a supportive, collaborative culture.

 

  • Extenstive social benefits including holiday and Christmas bonuses
  • Accident insurance
  • Modern office facillities with efficient technology
  • Free hot beverages and water
  • Company parking
  • 28 days of vacation
  • Corporate benefits program

Get in touch with:

  • Ms. Nahm, Helene - Assistant to the Head of Technical Department
    Tel.: +49 7131 947-366